Once you’ve reviewed a quote, here’s how to give your TMC the green light, push back, or ask for tweaks.

Who uses this: Corporate traveler Where to find it: Trip Request Detail page (https://app.getvairo.com/request/{id}) — action buttons at the top Status: Shipped

What you can do here

• Approve the quote — your TMC books the trip and sends you a confirmation
• Reject the quote — close the door on these options entirely
• Request Changes — ask for tweaks (different hotel, different date, lower budget) without rejecting outright

When the buttons appear

The action buttons only show up when a request is awaiting your decision. If you don’t see them, either:

• The TMC hasn’t sent a quote yet, OR
• You’re looking at a request someone else needs to approve, OR
• The request has already been actioned and is now in Approved / Rejected / Booked state.

Walkthrough — approve

1. Open the request from My Requests (or click the quote email link).
2. Review the options. → See: Reviewing a Quote
3. If multiple options are presented, click the one you want to pick. Some variants may be selectable inside the option (e.g. Economy or Business).
4. Click Approve at the top of the page.
5. A confirmation modal opens. Add a note if you want to give your TMC context (“approved — flight time is critical, please prioritise getting ticketed today”).
6. Submit. The request status moves to Approved and your TMC takes over.

Walkthrough — request changes